The silent post effect

Anyone familiar with the children's game "Silent Mail" knows how easily a message changes when it is passed on verbally from person to person .

This phenomenon also occurs in fiber optic expansion - only here it's not about funny sentence twists, but about gaps in the documentation that can later causemassive delays, damage and high costs

Where the loss of information begins

In many projects, the problem starts at the surveyingstage . A team measures the laid pipes and passes the data on to the next stage,which is entering the datatools. Different file formats, measurement methods or software solutions are often used. Every interface between the parties involved is a potential source of error. Information is lost, misinterpreted or passed on late. The result is different and sometimes inaccurate plans that makequality assurance much more difficult.

The status quo: fragmented processes

Many network operators, local authorities etc.still workwith fragmented network documentation. Excel lists, PDF plans , etc. data management or clear version control. When it comes to funding audits or subsequent maintenance work, it quickly becomes apparent that the silent post effect has taken hold. Plans do not match the actual route of the pipeline, markers are missing and civil engineering companies, network operators or asset owners have to deal with costly rework. Legal certainty also suffers, as incomplete and improperly executed documentationcan lead to liability in the event of an emergency.

DeepUp: A standardized tool against the silent post effect

This is wherewe at DeepUp come in with our all-in-onesolution, which bundles everything into a standardized tool. Instead of passing on data by hand, construction crews record the pipes directly on site after laying and before closing the trench quickly and easily using a portable 3D scanner that uses georeferencing to determine precise positions. The raw data is then AI-supported (link to our HITL blog article), individual detailed data is manually supplemented and enriched andstored in a central portal, our ConstructionMonitoring .

Transparency and efficiency in real time

In the DeepUp portal, the data is available to all project participants at all times, including up-to-date monitoring of construction progress. This ensures full transparency, prevents duplication of work and reduces sources of error. With a standardized and targeted data workflow directly from the construction site to all stakeholders , atransparent process is created and the silent post effect is a thing of the past .